Accounting Coordinator

TITLE: Accounting Coordinator 

DEPARTMENT: Finance

CAMPUS: Vacaville 

HOURS: Full-Time

PURPOSE AND SUMMARY
The Accounting Coordinator provides essential support to the church’s accounting operations by preparing journal entries, performing account reconciliations, processing payments, and assisting with weekly offering procedures. This role also supports mission trip financial activity, including reconciliation of disbursements, tracking income, and completing final audits of trip expenses. The Accounting Coordinator ensures accuracy and timeliness in daily accounting tasks and supports the Controller in maintaining the integrity of the church’s financial records. This is an entrylevel to earlycareer position ideal for individuals with foundational accounting knowledge, strong attention to detail, and a desire to grow in nonprofit financial operations.

REPORTING RELATIONSHIPS

Reports directly to the Controller

QUALIFICATIONS (AT THE TIME OF HIRE)
Education & Experience

• 1+ years of accounting experience; Equivalent combination of accounting education or work experience will be considered in place of 1+ years of accounting experience.

• Basic understanding of accounting principles required.

• Experience with reconciliations, journal entries, or accounting software preferred.

• Nonprofit or church experience is a plus but not required.

• Intermediate Excel skills preferred (e.g., formulas, sorting, filtering).

• Strong attention to detail and accuracy.

• Analytical mindset with the ability to identify discrepancies.

• Ability to maintain confidentiality and handle sensitive financial information.

• Strong organizational and timemanagement skills.

• Ability to work collaboratively within a team environment.

• Supports the mission, values, and faith-based culture of the church.

• Demonstrates integrity, professionalism, and a service-oriented approach.

• Willingness to learn and grow within the Finance Department.

 RESPONSIBILITIES (including but not limited to the following)
Journal Entries & General Ledger Support

• Prepare assigned journal entries in accordance with established accounting procedures.

• Prepare journal entries related to mission trip income, expenses, and reconciliations.

• Assist with month end closing tasks as directed by the Controller.

• Maintain organized documentation to support journal entries and reconciliations.

• Reconcile bank statements and general ledger accounts on a regular basis.

• Reconcile café POS settlements and investigate discrepancies as needed.

• Reconcile mission trip disbursement requests, including advances, reimbursements, and expense submissions.

• Track mission trip income received and ensure proper coding and documentation.

• Perform final audits of mission trip expenses to ensure accuracy, completeness, and compliance with church policies.

• Assist with other reconciliation tasks assigned by the Controller.

• Participate in the weekly offering count in accordance with internal control procedures.

• Ensure proper documentation and secure handling of contributions.

• Process electronic payments for church utility expenses.

• Maintain accurate records of payments.

• Assist with vendor communication and documentation as needed.

• Support the accounting team with various tasks and projects as assigned.

• Maintain organized files, records, and documentation for audit readiness.

• Assist with data entry, reporting, and other operational needs within the Accounting Department.
• Performs other duties as assigned.